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Minnesota Co-op Goes Digital and Gets Real-Time Visibility Into Field Operations

Learn how a Minnesota co-op revolutionized its field operations with ARCOS, achieving real-time visibility and improved operational efficiency.

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June 01, 2022

Tired of disjointed, inefficient manual processes, Connexus Energy selected ARCOS to deploy a singular integrated software solution for managing their field crews. Learn how we helped guide them through their digital transformation, improve their workforce management efficiency and accelerate their restoration times in this POWERGRID International Article. In mid-May, ARCOS announced that it is implementing its software-as-a-service products for Ramsey, Minnesota-based Connexus Energy to help the electric cooperative automate line worker call outs and manage its work and crews in one dashboard that is integrated with its outage management system (OMS). The utility says the new system will help streamline operations by automating operators’ manual processes and reallocating their time to focus on more complex tasks. It should also help improve the efficiency of, visibility into, and reporting on field services like restoration and construction. “ARCOS automating callout wasn’t what appealed to us; the concept of ARCOS being a field management tool is what put our decision over the top,” said Kristin Whitwam, Electric Operations Project Leader for Connexus Energy. “Being able to bring together and integrate all our work and crew data in one repository and govern all of it is what sold us.” Today the utility relies on another vendor’s mobile workforce management tool to send trouble tickets to crews’ mobile devices. Connexus Energy said it works fine for sending trouble tickets, but the transition to getting all work order types embedded in it never happened. “That isn’t as appealing as having one product to manage callout, crew management, and mobile work,” Whitwam says.

Energizing new construction

Connexus Energy printed out more than 7,000 construction work orders in 2021, all of which went onto clipboards, into trucks and came back for reconciliation. Relying on paperwork makes it challenging to know where crews are and the pace at which they’re accomplishing jobs. With the new platform, Connexus Energy sees an opportunity to give management real-time visibility into work and crews, while improving member satisfaction. The utility connected approximately 1,500 to 1,700 new service lines last year, with some of its biggest builders requesting up to 100 service connections per year. The builders are managing schedules just like Connexus Energy. So, the utility says the system will help these builders save money by delivering real-time updates on when there’s energized service. That, in turn, makes builders more inclined to construct residential and commercial projects in Connexus Energy’s service territory. “With a paper-based system, our crews run new residential service, but we can’t confidently tell builders, who are our members too, that service is energized until we hear from our crews,” added Whitwam, adding that with the new solution, “we’ll see work as it happens and tell builders exactly where their service stands.” “We want builders to know we’re easy to work with,” said Whitwam. “If a builder is waiting for critical service to be energized, as a company we’ll see that work completed as it happens in the field; anyone a builder contacts in our construction department can get them information and reduce wait time.”

Benefits for callout

The utility relies on two dedicated crews for after-hours restoration. But when trouble strikes, if these crews are tackling other jobs, the co-op taps system operators to find and call available crew members for after-hours emergencies like downed poles or blown transformers. “Completing a callout varies but can take up to an hour,” Whitwam said. “Workers want to know how long they’re needed, who they’ll be working with and answering those questions takes precious time. When system operators complete a callout, they also fill out a report for our leadership, summarizing what happened; that can take another 15 to 30 minutes.” With the new system, emergency response should begin when the OMS alerts the system operators to an outage. An operator will then launch an automated crew callout describing the job, skills required, and more, which typically takes a few minutes to fill. The Crew Manager system notifies the operator that a repair crews is responding. The system operator then goes into Mobile Workbench and selects the OMS repair ticket and responding crews. The called-out crew will then head to the trouble, make repairs, close the ticket via their mobile device and release themselves from the job, alerting the system operator. “Implementation is now underway and begins with callout, followed by Crew Manager and Mobile Workbench,” said Mark Koplin, vice president of technology for Connexus Energy. “We’re very early into implementation, but ARCOS is well-organized, and we don’t feel like we’re pulling them along to get this done; they have a roadmap, and they’re leading us, so we don’t have to figure this out alone.” Read the original article here.